| Suffern Street Fairs 2010 Dates: Sunday, May 16th * Sunday, June 13th * Sunday, September 5th Time: 10am to 5pm |
Frequently Asked Questions:
Lafayette Avenue (Route 59), Chestnut Street, Suffern Place and part of Park Avenue. Vendors will be assigned from the monument by The Lafayette Theater to the end of Lafayette at Orange Avenue/Rte. 202.
entertainment. Bring the family and sit for a while and enjoy the bands/music in multiple locations. Local businesses have an opportunity to promote their businesses and services. Local community groups offer fund raising activities or community out-reach. We have children's activities which may include pony rides and inflatable activities/bouncers. This year, for 2010, we have added a special theme for vendors on Chestnut Street: May 16th-Antique Dealers, June 13th-Artists and Craftpersons, September 5th - Family Entertainment.
upsetting, understand that the ordinance is in place because some pets have shown aggression to people or other pets, animals have defecated in the street, and some people are allergic or afraid of animals. Pets have been subjected to extreme heat. thirst and people stepping on them. It is not just a street fair rule, we are complying with the local ordinance when we tell you that "Pets are not Allowed." It is up to the local police to enforce that policy and if you have any complaints about the policy or enforcement, please address the Village of Suffern.
discounts, please return your contract (postmarked) by April 30, 2010. Contracts should be mailed to: Suffern Street Fairs, P.O. Box 591, Suffern, NY 10901
extend more than 10' from the curb. The fire department will strictly enforce this rule.
please register as early as possible.
spaces - and all of those factors have to be considered before a space is assigned. If you want to request a particular space or area, please write your request with your application and we will try to accommodate you. Phone messages can become lost, however, we work with your contract for space assignments, so write your requests on the contract. We do not give your space assignments in advance, so please do not call requesting to know where your space is.
confirmation via email from SuffernStFair@yahoo.com. If you do not have an email, you will receive your confirmation by US Mail. If your contract/application is incomplete, you will be advised of what will be needed to complete your application.
Post Office on Chestnut Street. Check in time is between 7am and 9:30am. This information is on the Street Fair Contract/Application. Spaces not checked-in by 9:30am are forfeited with no refund.
their place of business. Returning vendors and those vendors registering for all 3 street fairs will have priority. Other factors, including products sold, space available and other vendors selling similar products will all be considered. We make every effort to keep returning vendors in spaces that they are happy with in the past and to have everyone satisfied with their space assignment. Those submitting contracts early will also have priority. We cannot promise what your space will be in advance because changes are made right up until the day of the street fair.
spaces will be assigned on a first come, first serve basis. Keep in mind, vendor discounts are only available until April 30th. Also, prime vendor spaces will be assigned to those who register early, returning vendors and those registering for multiple street fairs.
Vendors to obtain the proper permit from the Rockland County Dept. of Health (845) 364-2600 or (845)364-2606. Failure to obtain the permit will result in removal from the fair, without refund. Certificates of Insurance for Food Vendors and rides must be attached to the application and must evidence Comprehensive General Liability with limits not less than $1,000,000 per occurrence/$2,000,000 aggregate, and statutory Workers’ Compensation Insurance. The Certificate must name the Suffern Chamber of Commerce as “Additional Insured.”
each must have a current NYS Sales Tax Number and certificate attached to their application. Contact NYS Dept. of Taxation and Finance at 1-800-225-5928 for a DTF No. 17 if required. You can apply online for a NYS Tax Certificate and submit your OPAL number as proof of that application. To apply online, go to: http://www.nys-permits.org/
non-profit agency and you must provide us with documentation of that status. If you are a business that wants to promote your services, but not sell products, you must have a "retail" space.
we cannot afford to offer spaces for free.
This way, we will have your application on file awaiting payment.
mail. For those registering the day of the street fair, cash only will be accepted as payment.
information regarding those discounts. There will be no other discounts given. Please don't ask.
You can hand deliver your contract to Aury Licata (Chamber President) at Licata Insurance: 96 Lafayette Avenue, Suffern, NY or to Kathy Steinberg, LMSW (by appointment only), Street Fair Coordinator, office at 71 Lafayette Avenue (Over Provident Bank).
We will make every attempt to space vendors so that you will not be competing with someone selling same merchandise. This is why it is very important for you to list all the products that you will be selling with your application. We cannot strategically place vendors if we do not know what they are selling. If you do not list something on your contract, we reserve the right to restrict you from selling it the day of the fair..
know that your application/contract will not take precedence over applications/contracts received prior.
discretion of the vendor, we strongly encourage tents for your space (often available at Walmart and home improvement stores). Since the sun can be brutal to vendors and product over the course of the day, as well as rain or inclement weather - the tent is an important part of a vendor's equipment. If you need to rent tables or chairs, you can do so from one of the local party supply companies (i.e., Clarkstown Rentals).
electric. Wires must be securely covered on sidewalk to foot traffic. Generators cannot be used unless vendor has Street Fair permission in advance and only if generator is reasonably quiet. Vendors with permission for generators will be placed so that other vendors are not disturbed by the generator.
come back onto the road before 5pm. Any vendor that has a vehicle as part of their display, must register that in advance and have special permission in advance from St. Fair Coordinator. Your space assignment will be in a place that is conducive to having the vehicle.
The themed spaces will be available at a reduced price for the following: for May 16th Antique Dealers; June 13th for Artists and Craftspersons offering art, photography, handcrafts, etc. No commercial or other retail items will be permitted to be sold in these spaces. These spaces will be the same size as retail/food spaces 20'x10'.
There are also restrooms (port-o-potties) available at the end of the Lafayette Avenue in Parking Lot across from Ole Ole Restaurant as well as in the driveway next to the Lafayette Theater.
information, along with a sample of your work to us at: Suffern Street Fairs, P.O. Box 591, Suffern, NY 10901. Bands perform from 11:30 am to 4:30pm. Since this is a great opportunity for bands to promote themselves, and we are a non-profit community organization, there are little or no fees available to pay musicians for their performance. Please note that vendors object when there is loud music near them throughout the day - therefore, we only consider bands/performers who can keep their noise level to a level that is well-tolerated by the nearby vendors.
THEIR BOOTHS BROKEN DOWN AND REMOVED BY 6PM! NO EXCEPTIONS. Our contract with the Village of Suffern requires that the street cleaning begins promptly at 6pm. Vendors are required to clean up their own trash/trashbags will be provided.
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